Is there a way to have different document folder structures for different type of patients? In this scenario when one clicks into the document page/tab of a patient record, there could be different structures of folders based on patient type?
In another related question: could this also be used in archiving staff records if they are categorized as a special type of patients? Or could the document folder feature be used by staff/vendor/etc in the address book to organize documents related to them?
Hi @Bo_Wang
Re: the document folders, those are configured for the whole practice not for individual patients.
Of course, ‘never ask if a computer can be made to do something, ask if it’s worth the price to make it do it’. I’m no dev but I bet it would not be worth the effort to code that feature.
As a workaround you might make a document tree that has folders for the different patient types and you only use the ones that apply, and delete the N/A ones:
Re: your related question, sure you could archive staff records there. But this whole thing of ‘categorizing as special type of patient’: do you have a particular mechanism in mind that already exists for categorizing their type?
You could conceivably make a patient record for each staff member and put their documents in there. But as I say, the documents tree would be the same for them as for patients. And any EMR user who could access patient records could access those staff records. So you’d need to be careful what staff records you put in there.
Hi @sjpadgett
Yeah, I had seen that elegant ‘Category’ hack but thought it only applied to organizing template collections to be accessed by different ‘categories’ of patient through their portal. Then after they filled out the templates and submitted to staff the documents would be audited by staff and simply dumped into the patient’s Documents tree, 'Onsite Portal/ Patient ’ or ‘/Reviewed’ folder.
Can it also contain outside documents accessed by staff through the EMR?
How would one access a directory from the EMR that is organized by those categories?
No but everything is there to develop these kind of features for an enterprising developer.
The most useful is the grouping of patients. Template feature could be made into an EMR wide feature if I had the time or sponsor.
Yeah, like I say, ‘Elegant!’ It provides a whole 'nother set of dimensions to slice pt data and to arrange pt content… like document repositories.
V. V. cool!
