bradymiller wrote on Friday, April 08, 2016:
Hi,
Starting this thread so we can prepare for the upcoming meeting.
Things that are needed:
-brady
OpenEMR
fsgl wrote on Friday, April 08, 2016:
The chair sets the agenda. In his absence, old business would be tax status, related filings, election of the Executive Director & MU2; while new business would be financial report. The Bylaws stipulate a report of “financial health” by the Treasurer at each board meeting among other duties.
It appears the March 12th minutes have yet to materialize despite promises. If they don’t, there will be no vote to accept the minutes.
The chain of command implied by the Bylaws is Chair, Vice Chair, Secretary, Treasurer. If Art attends, he would preside; because there is no Vice Chair. If he does not, the job goes to Stephen.
aethelwulffe wrote on Saturday, April 09, 2016:
Commence 2:10
Recording of minutes discussion.
approval of minutes aye
MU2 discussion: propose to wait one week.
CQM testing and quote request
AMC Testing
Tony to post RFP’s on items for MU2
Discussed Status of testing of various modules.
Shameem for ZH: Project management in fits and starts, changing specs, upsets things. ZH will turn some attention to the (immunization?) piece.
HL7 file missing…retest.
Lab interface. Brady: Close to being passed. Had glitch in testing.
Revocation discussion: Application in.
Financial statement ~$22,500
Attendees
Brady Miller
Tony McCormick
Robert Down
Art Eaton
Tony McCormick
Sena
FSGL
Lou Galterio
Stephen Waite
Shameem Hameed
Bryan Lee
Meg Comins
Sam Likins
Commence 2:10
Recording of minutes discussion.
approval of minutes (aye)
Discussion on recording meetings, deferred to forums for specifics.
MU2
Release of 4.3 pending certification
CQM testing and quote request
AMC Testing
Tony to post RFP’s on items for MU2 in one week.
Discussed Status of testing of various modules.
Shameem for ZH: Project management in fits and starts, changing specs, upsets things. ZH will turn some attention to the (immunization?) piece.
HL7 file missing…retest.
Lab interface. Brady: Close to being passed. Had glitch in testing.
Financial Report (@Tony)
$22,582 (pls verify)
501(c)(3) status and certification discussion: Nothing to be done. Applied for. Financial elements waiting on Greg to complete Navy Reserve Drills.
Where will we put the financial statements online?
Committee Reports
Bylaws/Charter
@Stephen - Looking to update addresses. Deferred until Greg gets back.
MU3
@FSGL - Can't ask for grants or begin the process until 990's are back up to date (Revocation). @Art agrees
@Brady - Trying to break into chunks
@Lou - Unless we're talking about big donors, never thought about whether it's tax deductible
Marketing
@Lou and @Tony are members, no specific report as of yet
@Lou - Looking at IndieGoGo
Crowd funding is difficult in this project because if you're already involved in the project you're unlikely to contribute
Improving awareness
@ZH - How do we capitalize on the support (not necessarily financial) we already have?
New Business:
Personnel Committee
Motion from this committee
Schedule meeting with Stephen W for nominating/hiring an Executive Director
Stephen Waite For Treasurer:
Need as a treasurer is real
Concerned about throwing too much on Greg
Section 6, 14, (b?) = responsiblities
Is a small business owner, manages own booksaethelwulffe wrote on Saturday, April 09, 2016:
Taking a screenshot of this in case it decides not to stick again.
aethelwulffe wrote on Saturday, April 09, 2016:
Agenda Items:
Approval of minutes (with time added for immediate alteration as the posts seem to not be staying put).
Old Business
Review of MU2 RFP
MU3 committee progress
Update on 501©3 status
Results of Greg returning/ financials complete and or posted
Deferred committee meetings and posting of links to discussion threads.
Status of Waite as treasurer, assignment of responsibilities/authority.
New Business
Review of status for new/current OpenEMR development efforts.
Motion to elect a Vice Chair (Sena Nomination).
Financial status if available.
bradymiller wrote on Saturday, April 09, 2016:
Didn’t we vote Stephen in as Treasurer during the meeting?
Roberto Vasquez was also in attendance.
There are also a couple names listed that were not in attendance:
Bryan Lee
Meg Comins
Sam Likins
aethelwulffe wrote on Saturday, April 09, 2016:
Yes. The issue was that Treasurer in name vs. people getting the treasurer the documentation and statuses he needs to do the job are a different matter. Greg was on Reserve training for two weeks, and we had to wait on him to get some things like this resolved…for which as far as I know hasn’t had a status update.
As to the other names, they were in attendance. I could see them, I was present, and they could hear and discuss. They just didn’t jam up the line by calling in individually.
fsgl wrote on Saturday, April 09, 2016:
Addenda:
Art,
I’ll pm you when I get home. On the road presently.
For non-board attendees:
Note the change in venue & other details here.
If you are attending via computer, sight/sound check beforehand would be good.
robertdown wrote on Thursday, April 21, 2016:
Meeting called to order at 18:02, Pacific Daylight Savings Time by Treasurer Stephen Waite, who chaired the meeting (Chair was in Ireland & Secretary resigned on the same day).
Presented by Stephen Waite
Presented by Brady Miller
visolve1995 wrote on Friday, April 22, 2016:
Thanks for sharing the minutes and for your extra effort.
Regards,
Sena
On Fri, Apr 22, 2016 at 3:01 AM, Robert Down robertdown@users.sf.net
wrote:
A regular board meeting of OEMR, held virtually, on Wednesday evening,
April 13, 2016 1. Call to OrderMeeting called to order at 18:02, Pacific Daylight Savings Time by
Treasurer Stephen Waite, who chaired the meeting (Chair was in Ireland &
Secretary resigned on the same day).
2. Roll Call
A quorum of members was present to conduct business
Those Present
- Down, Robert
- Fsgl
- Hameed, Sam
- Miller, Brady
- Palansami, Sena
- Vasquez, Roberto
- Waite, Stephen
Those Absent
- Chawla, Jit (No reason provided)
- Eaton, Art (Resigned from Board effective 4/13/2016)
- Galterio, Lou (Ill)
- McCormick, Tony (Unavailable, in Ireland)
- Yeh, Kevin (No reason provided)
Minutes Approved
- MOTION: To approve the minutes and Addenda from March 12, 2016,
brought by Robert Down, seconded by Stephen Waite. Approved.- Discussion on recording meetings, deferred to forums for specifics
Financial Committee Report
Presented by Stephen Waite
On the reinstatement of tax-exempt status
- Form 1023 files & IRS Request for Information retrieved.
- Response to Request for Information will be ready shortly. IRS
agent in charge, agreeable person.- The missing 990’s for 2012, 2013 & 2014 will not have to be filed
by virtue of the filing of 1023.- In the past 990N, postcard version, had been filed because
revenue was less than $50K. It can’t be filed for 2015 as a result of the
revocation, instead a paper 990EZ must be filed.- Balance Sheet has been posted to the Wiki.
Treasurer’s Report will be filed for audit.
Committee Reports Bylaws
- Personnel Committee brought forth the name of Brady Miller for
election to the office of Executive Director- MOTION: To hold a special meeting for the election of an Executive
Director brought by Robert Down, seconded by Sam Waite (This motion was not
voted upon.)- Robert proposed another method of vote counting, instead of asking
for yea’s, ask for nay’s & to allow nay’s to speak, thus counting only
nay’s to expedite voting. (No motion nor voting on proposal.)MU2 Committee Report
Presented by Brady Miller
7 items remaining
A8 Clinical Decision Support
- Lots of testing, ViSolve doing Gap Analysis to determine
B5 Close to passing
Clinical Qualities Measures
- Code contributed by Ensoftek.
- Visolve’s gap analysis revealed 3 out of 9 rules missing
- Issues with committed code
- Several rules short, lots of errors
E2 Clinical Summaries
- ZH is working on it, will pass soon
F2 Transmission of Immunization Registry?
- ZH is testing
G2 Automated Measured Calculations
- ViSolve G/A
G3 Safety Enhanced Design
- Paper work item
- Work done by Columbia University Health IT Certificate Program
outdated & must be redone.- If Columbia can’t redo, Visolve will take over
- How much devel left for this
MOTION: To approve the MU2 Committee Report brought by Robert Down,
seconded by Stephen Waite. Approved.Unfinished Business 8. New Business
- The resignation of Art Eaton as Secretary
- MOTION: To accept the resignation of Art Eaton as Secretary
brought by Robert Down, seconded by Stephen Waite. Approved.- The Personnel Committee will meet to discuss any further needs
related to Art’s resignation- Discussion of Board Officers
- Sam expressed thought that officers should not be developers to
avoid competition/bad blood & to foster cooperation among developers; but
had no opposition to any specific candidates to fill vacancies.- Brady said that it is very difficult to fill office with
non-developers because there are only 3 non-vendors serving on the Board.
The pool of non-developers is very limited, therefore it’s inevitable that
developers/vendors must serve as officers.- Robert vaguely recalled a discussion of a requirement of
non-developers serving.- Brady noted that discussion was limited only to the MU3 Committee.
- Dr. Lee said that as a condition to serve on the MU3 Committee,
vendors may not serve on that committee (to avoid a conflict of interest
when the work/funding is assigned). This was granted with other conditions
in the MU3 Charter.- Stephen noted it would be better to have 1 person serving in each
of the offices, rather than 1 person serving in multiple positions.- Election of Secretary and Vice-Chair
- Robert Down self-nominated for Secretary.
- Brady nominated Robert for Secretary, seconded by Stephen.
- Robert elected as Secretary on voice vote.
- Sam was asked to nominate Sena, which he did; nomination seconded
by Robert Down.- Sena elected as Vice Chair on voice vote.
- Discussion of requirement for election of Executive Director
- MOTION: To have write-in ballots for the election of Executive
Director brought by Robert Down, seconded by Sena. Approved.Adjournment
- MOTION: To adjourn meeting, brought by Robert Down, seconded by
Stephen Waite. Approved.- Meeting adjourned at 19:02, Pacific Daylight Savings Time
Board Meeting - Wednesday April 13 2016
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