Archiving patient records

OpenEMR Development
1

dscut wrote on Tuesday, October 29, 2013:

I really appreciate all the developers in keeping the opensource package up and running. I do have one question regarding the record archiving issues though. We are upgrading our hardware and PCs and will need to move records to the new PCs - is there any function or “save” type of button that we can click to archive all patient records to an external hard drive and then retrieve them in new PCs?

Thanks!

2

visolveemr wrote on Tuesday, October 29, 2013:

Hi,
Yes it is possible to take backup of entire openEMR, by clicking the “Create Backup” button in the screen “Administration->Backup”. You will get a emr_backup.tar file.

or you can also get the database backup, by clicking the Export option in phpMyAdmin (Administration->other->Database) screen.

You can restore this back into the new pc as directed here. Restoring of database(sql file) is done using the Import option of the phpMyadmin screen.

Thanks
OpenEMR Customization/Support provider,
ViSolve Inc
services@visolve.com

3

mdsupport wrote on Tuesday, October 29, 2013:

If you virtualize emr server, you will have your current unchanged emr system with new hardware.

4

fsgl wrote on Tuesday, October 29, 2013:

Joe Holzer cautioned against reliance on backup with the resident utility in this article.

This past February a restore of a backup of the tar file resulted in loss of .jpeg files of insurance cards and LBV forms needing re-configuration.

To be on the safe side, couple the .tar file with another backup described in the Wiki.

5

jcahn2 wrote on Tuesday, October 29, 2013:

Ahoy MDSupport,
Do you have any suggestions for creating a virtual image from a hard drive? I have struggled with this using VMware free software and their somewhat obtuse instructions, at least for this newbie. My head was spinning with vCenter Converter, vSphere, Hypervisor, ESXI iso, etc. I eventually switched attention to other priorities. (48 days left on my trial version.)
Jack

6

mdsupport wrote on Wednesday, October 30, 2013:

In ‘virtual’ world there are two components - Host and Guest. In VMWare’s virtual world, you have dedicated host (ESXi) or host as an program (VMWare Workstation). They had free VMWare Server option running under windows but can’t download it anymore.
Assuming you have downloaded ESXi ISO and dedicated a machine to install it.
To get the ‘Guest’ run under it,
install and run converter on a windows machine. I think Workstation has conversion facility built in.
With the source machine (EMR server) running select the source as ‘Physical’ machine
Set target to the ‘host’ - either ESXi or Workstation
Follow the disk and network prompts
When conversion starts, it will install programs on the source and that will replicate that machine.

7

jcahn wrote on Wednesday, October 30, 2013:

Thanks, I’ll give it another go this weekend. Jack

On 10/30/2013 02:28 AM, MD Support wrote:

In ‘virtual’ world there are two components - Host and Guest. In
VMWare’s virtual world, you have dedicated host (ESXi) or host as an
program (VMWare Workstation). They had free VMWare Server option
running under windows but can’t download it anymore.
Assuming you have downloaded ESXi ISO and dedicated a machine to
install it.
To get the ‘Guest’ run under it,
install and run converter on a windows machine. I think Workstation
has conversion facility built in.
With the source machine (EMR server) running select the source as
‘Physical’ machine
Set target to the ‘host’ - either ESXi or Workstation
Follow the disk and network prompts
When conversion starts, it will install programs on the source and
that will replicate that machine.

Archiving patient records
https://sourceforge.net/p/openemr/discussion/202506/thread/fcedf96a/?limit=25#c804/9639/2138

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8

visolveemr wrote on Wednesday, October 30, 2013:

Jack

We have a tool named “DisktoVHD” which is a free version tool available to convert physical to virtual conversion of a hard drive image.

The tool is just an exe which can be run in any windows machine and we can convert the whole physical hard drive into a virtual image (vhd).

This vhd image can be used in any of the virtualization softwares like VMware ESXi, Oracle virtual box or Windows Hyper-V.

Thanks
OpenEMR Customization/Support provider,
ViSolve Inc
services@visolve.com

9

dscut wrote on Sunday, November 10, 2013:

Great! Thank you for the information. I am also wondering how the backup may possibly be retrieved from other systems as well. I know this is the issues with interoperability of EMRs now.